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How To Pack Optimally for Business Trips Canva

How To Pack Optimally for Business Trips

Written by  The Dubrovnik Times Mar 20, 2024

Packing for a business trip of any length can be intimidating. You need to ensure you have enough clothes to dress appropriately for all your business obligations, along with necessary tech devices and travel documents. However, you are typically restricted to only a carry-on case to fit everything.

Whether you are a seasoned traveler or brand new to the game, packing efficiently for any business trip doesn’t need to be a stressful chore you are obligated to complete. By following a simple checklist that covers the main categories of packing, you will have plenty of time to feel relaxed and prepared for your upcoming trip. And for those who indulge in vaping, don’t forget to pack your disposables.


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Technology Essentials

When packing for your next business trip, some of the most essential items to include will be the various gadgets and devices you need for work. These will often include your work laptop or tablet, your cellphone, all necessary charging cables and adaptors to stay fully charged, a decent pair of headphones or earbuds, and a personal hotspot adaptor should you be concerned about your internet opportunities at your destination.

To ensure your devices stay well-protected throughout your travels, investing in a backpack or messenger bag specifically created with a dedicated laptop pouch is worthwhile to keep it well protected. Alternatively, if you choose to stick to one piece of luggage, opt for a bag with a built-in laptop sleeve.

Clothing Must-Haves

Most business trips only span a few days, rarely extending past a week. However, the shorter length of travel may make it more challenging to pack only the necessary clothes into your carry-on luggage. Most of your clothing will fall under professional wear, including suits, formal slacks or skirts, and dress shirts. Depending on the length of your travel, it is possible to wear trousers, jackets, and skirts with multiple ties, simply changing the shirt and accessories you wear alongside it.

If you are going to attend a formal event during your trip, you will need to pack an appropriate outfit to meet the dress code standard, alongside a formal pair of shoes. Finally, for the downtime you will have between business obligations and your travel days, include one or two simple casual outfits to stay comfortable during your social time.

Furthermore, it is a good rule of thumb to pack formal and casual socks, as well as underwear that outnumbers the days of your trips. This is mainly to accommodate any unexpected incidents that may occur.


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Travel Documents

Whether you are traveling domestically or internationally, you will need a valid form of identification to meet local or international standards. For local travel, this can include a valid driver's license or identity card, while international trips will require a valid passport and potentially an accompanying visa.

Additional travel documents, including airline reservations, hotel confirmations, and travel documents, should be stored together in a safe and secure place. This can be done electronically on your phone or as printed documents stored in a travel wallet.


While most of your focus may be on packing all the essential clothes you will need, don’t overlook any accessories you may need to include in your packing. If you wear glasses or contact lenses, it is vital to pack a secure case, cleaning products, extra lenses, or contact solution based on your preferred eye care.

Tasteful but simple jewelry and watches can be the perfect understated addition to your business attire for both casual meetings and formal events. However, leave your most expensive pieces safely at home and purchase stylish but inexpensive alternatives to travel.

Personal Hygiene

At a minimum, you should include a toothbrush and toothpaste, deodorant, soap, shampoo, and a razor in your travel bag. Travel-size items will ensure you carry the approved amount of liquid to easily make it through the security check at the airport.

For additional skin care products, body lotions, sunscreen, and makeup, purchasing travel-sized products or smaller containers that hold a limited amount of product will not only save a lot of space in your luggage, but it will also reduce the chance of bottles breaking or leaking into your bag.


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The Art of Efficient Packing

The goal of packing for any trip is simple: no wasted suitcase space. This is particularly important when you are limited to using a carry-on bag only while away for business. Empty space in your suitcase gives room for your clothes to move around, settle, and eventually begin to wrinkle. The key is filling your suitcase in a systematic way that minimizes creases and maximizes space usage.

The most efficient way to pack a bag is by starting with the items that are the heaviest or bulkiest. For business trips, this will often include jackets and trousers, folded to be as square as possible to prevent unwanted wrinkles. Dress shirts, blouses, and pencil skirts, should it apply to you, would follow as your next layer. Similar to your jacket, these items should be folded as rectangular as possible, which should closely resemble what you see on a store shelf.

Your final layer will include the items you have left over, including underwear, socks, ties, undershirts, stockings, and other accessories you may have, as well as an extra pair of shoes safely stored in a shoebag. Be sure to leave enough space for your toiletry bag to fit comfortably, filling any open holes with your smaller clothing pieces.

The Voice of Dubrovnik


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